Ethical Principles and Publication Policy

Editorial policy
All submissions are subject to editorial review, and all research papers will be forwarded to at least two referees for peer review. When the necessary conditions are not met, an immediate reject decision may be given for papers that are not suitable for publication in the journal. These papers are not usually sent for further peer review, though comments may be provided for the reject decision by the Editor. The Editor will not enter into any correspondence about papers not accepted. The editors reserve the right to make editorial and literary corrections. Any opinions expressed or policies advocated do not necessarily reflect the opinions or policies of the editors, the publisher or AÇBİD.

Allegations of misconduct
Based on the criteria set out by COPE, EJOMS agrees to abide by the process for addressing concerns or issues raised about misconduct.

Authorship and Contributorship
EJOMS applies clear policies (allowing transparency about who contributed to the work and in what capacity) for authorship and contribution requirements, as well as processes for managing potential disputes.
All authors should have made substantial contributions to all of the following:
1. The conception and design of the study, or acquisition of data, or analysis and interpretation of data,
2. Drafting the article or revising it critically for important scientific and intellectual content,
3. Final approval of the version to be submitted.
Minor contributors and non-contributory clinicians who have allowed their patients to be used in the paper should be acknowledged.

Copyright
The copyright of the works published in EJOMS Journal belongs to the authors. Authors grant permission for EJOMS to publish their intellectual work under the Creative Commons Attribution-NonCommercial 4.0 International (CC BY-NC 4.0) license.

Complaints and Appeals
EJOMS has a clearly defined process for handling complaints against the journal, its staff, editorial board or publisher. We see such complaints and appeals as opportunities for improvement of our journal. Our process will be initiated when the complaint and appeal is received in writing by the editorial office. This process is as follows;
- The complaint and objection are evaluated by the co-editors and forwarded to the relevant field editors. If the complaint or objection cannot be resolved by this team, the problem is forwarded to the editor-in-chief.
- The editor-in-chief can forward the problem to the Ethics Committee, which consists of senior members of the scientific field, and request counselling for a solution.
- If the complainant is not satisfied with the result, the problem is re-evaluated by the editor-in-chief and a clear answer is given within 1 month.

Conflicts of interest / Competing interests
Clear definitions of conflicts of interest and processes for addressing conflicts of interest of authors, reviewers, editors, journals and publishers are as follows:
Conflict of interest refers to a situation where a researcher or author has a personal or financial interest in the subject matter of the research or study. Conflict of interest indicates a situation that may question the impartiality or credibility of research results. Therefore, it is important for conflicts of interest to be clearly disclosed and managed in scientific publications. EJOMS requests that all authors disclose potential sources of conflict of interest. These sources of conflict of interest should be disclosed when they are directly related to the work described in the authors' manuscripts. Potential sources of conflict of interest include factors such as owning a patent or stocks, serving on a company's board of directors, providing consultancy for a company, or receiving speaker fees. The presence of a conflict of interest does not prevent publication, but it must be disclosed. If authors have no conflict of interest, this should also be stated.

Data and Reproducibility
EJOMS should include policies on data availability and encourage the use of reporting guidelines and the recording of clinical trials and other study designs according to standard practices in their disciplines
Researchers should report the data and methods they use in their studies in detail. Additionally, they should share the datasets and analysis methods to facilitate the replication of others' work and the verification of results. The purpose of this sharing is to contribute to making scientific research more transparent, reliable, and reproducible. If sharing data compromises ethical standards or legal requirements, authors are not expected to share it.

Preservation and Archiving Policy
The issues published in EJOMS are stored in the database of the library with the EyDES software tool established within the National Library for preservation and archiving purposes. 

Ethical Oversight
Ethical oversight should include, but is not limited to, policies on consent to publication, publication on vulnerable populations, ethical conduct of research using animals, ethical conduct of research using human subjects, handling confidential data and ethical business/marketing practices
If the study will be conducted at any institution or organization, approval must be obtained from that institution or organization for conducting the study. In studies involving human subjects, a statement indicating the ethical review and approval by the ethics committee, as well as confirmation that the study conforms to recognized standards, is required (e.g., the Declaration of Helsinki etc). Additionally, it should be stated in the text that informed consent was obtained from all individuals included in the study prior to their participation. Patient confidentiality must be preserved. Photographs need to be edited to prevent identification of human subjects (e.g., using an eye bar). Authors are not required to provide a copy of the consent form to the publisher; however, when signing the publishing license, authors are required to verify that consent has been obtained.
Following the statement that the necessary approvals have been obtained for human clinical trials, the institution, approval number and date of the approval should be stated preferably in the first paragraph of the "Material-Method" section.
In studies involving animal subjects, authors must specify in the Methods section that ethical approval for the protocols and procedures used was obtained, along with the name of the approving body.

Journal Management
A well-described and implemented infrastructure is essential, including the business model, policies, processes and software for efficient running of an editorially independent journal, as well as the efficient management and training of editorial boards and editorial and publishing staff
Editor Selection: Editors should have expertise in areas relevant to the journal's subject matter and target audience. Editors must be diligent in professionalism, impartiality, and ethical principles.
Management of the Peer Review Process: Editors oversee the evaluation process of submitted manuscripts by peer reviewers. During this process, editors must adhere to principles of impartiality, fairness, and expediency.
Selection of Reviewers: Editors should be cautious when selecting expert and unbiased reviewers. It is important for reviewers to possess relevant knowledge and experience regarding the content of the submitted manuscript.
Preservation of Ethical Principles: Editors are responsible for upholding ethical standards in scientific research. In cases of research ethics violations, editors should initiate necessary corrections or retractions and collaborate with relevant organizations.
Content and Quality Control: Editors assess whether submitted manuscripts adhere to the journal's publication standards and quality expectations. Factors such as scientific accuracy, methodological robustness, and language proficiency are taken into consideration.
Publication Decision: Based on evaluation reports from reviewers, editors determine which manuscripts will be published in the journal. This decision should align with the journal's publication policies and objectives.
Management of Author and Reviewer Relations: Editors facilitate communication between authors and reviewers and address conflicts when necessary. Additionally, editors should take necessary measures to prevent conflicts of interest.

Intellectual property
All policies on intellectual property, including copyright and publishing licenses, should be clearly described. In addition, any costs associated with publishing should be obvious to authors and readers. Policies should be clear on what counts as prepublication that will preclude consideration. What constitutes plagiarism and redundant/overlapping publication should be specified

When an article submitted to the EJOMS is accepted, the author designated as the corresponding author will be notified via email and will be required to complete a copyright license agreement on behalf of all authors of the article. EJOMS's standard copyright agreement allows for archiving of different versions of the article under specific conditions. EJOMS is an open-access journal. Publication, reading, and downloading of articles are free of charge. No fees are required for any transaction. Similarly, no fees are charged for the peer review process.

Ethical Violations and Definitions

Duplication
The publication of identical or substantially similar articles in more than one journal is defined as duplication. When this situation is detected by the editors, the article is sent back without being evaluated and the editor may prevent the authors from submitting a publication again for a period. The editor may share this situation with the editor of the other journal. The editor of the journal in which the author has previously published may also publicize this situation. 
Simultaneous submission of the same work to more than one journal
It is not considered ethically appropriate for authors to submit the same article to more than one journal at the same time. If this situation is confirmed, the editor may return the article without reviewing it, or reject it regardless of the reviews. It may decide not to accept articles submitted by the corresponding author for a certain period of time. It is also possible to write to the institution to which the author is affiliated or to take all these measures together.
Protocol to Prevent Plagiarism
Presenting the ideas, methods, data, practices, writings, figures or works of others as one's own work, in whole or in part, without proper attribution to their owners in accordance with scientific rules, is called "Plagiarism". It is a serious violation of ethics and in many countries results in the termination of academic life. EJOMS requires all submitted papers to be scanned for plagiarism and the result report to be sent. The plagiarism status of the submitted studies should be done with up-to-date and accepted software. According to these reports, the plagiarism rate is expected to be less than 20%. Plagiarism detection is not the only criterion in the similarity rate, the author is also expected to comply with the rules of citation. Even if the similarity rate is 1%, plagiarism may occur when proper citation and citation rules are not followed. For this reason, citation and citation rules should be known, emphasized and carefully applied.
Plagiarism, duplication, false authorship/confessed authorship, research/data fabrication, article slicing, copyright infringement and concealment of conflict of interest are unethical behaviors. All articles that do not comply with these standards will be removed from publication, even if they have been published, and warning letters will be sent to the authors' affiliated institutions.
Forgery
Creating data that is not based on scientific research, editing or altering, reporting or publishing studies presented or published on the basis of false data, and presenting a research as if it was conducted without having been conducted.
Falsifying the data obtained and research records, stating methods, devices and materials not used in the research as if they were used, not evaluating data that contradicts the hypothesis, manipulating data and/or results to fit the relevant theory or assumptions, falsifying or shaping the research results in line with the interests of the persons and organizations supported.
Protection of Participants' Personal Data
EJOMS requires that all research involving personal or sensitive data or materials relating to human participants that are not legally publicly available be subject to formal ethical review. Local authority laws established for the purpose of protecting personal data apply in this regard. For details, please visit https://www.kvkk.gov.tr/Icerik/4185/6698-Sayili-Kisisel-Verilerin-Korunmasi-Kanununun-Amaci-ve-Kapsami.
Handling Allegations of Research Misconduct
EJOMS adheres to the Ethical Toolkit for a Successful Editorial Program as defined by COPE. The editors of EJOMS will take all necessary precautions to prevent the publication of manuscripts that contain plagiarism, citation manipulation, data falsification, data fabrication, and other research misconduct. Furthermore, in no case will EJOMS editors knowingly allow such misconduct to occur. When EJOMS editors become aware of any research misconduct related to a published article, they will take appropriate action following COPE's guidelines.

Peer review processes
All peer review processes must be transparently described and well managed. Journals should provide training for editors and reviewers and have policies on diverse aspects of peer review, especially with respect to adoption of appropriate models of review and processes for handling conflicts of interest, appeals and disputes that may arise in peer review
The acceptance criteria for all papers are the quality and originality of the research and its significance to journal readership. Papers are sent for evaluation when the Editor determines that the article meets the appropriate quality and relevance requirements. Suitable papers are sent to at least two independent referees. Authors are encouraged to suggest referees of international standing. Referees provide recommendations on the originality and scientific merit of the paper; the Editor-in-Chief and editorial board then make the decision regarding publication. The Editor's decision is final.

Post-publication Discussions and Corrections
Journals must allow debate post publication either on their site, through letters to the editor. They must have mechanisms for correcting, revising or retracting articles after publication
Editors may issue a correction publication when they identify minor errors in published articles. If these errors are significant enough to potentially alter the results or findings of the article, editors may consider retracting the article. If there are indications that authors have misused the research or publication, if the reliability of the findings is in question, or if investigations by the authors' institutions appear inconclusive or unfair, editors may consider issuing an expression of concern.

Open Access Policy
EurAsian Journal of Oral and Maxillofacial Surgery fully supports and implements the "open access policy" within the Budapest Open Access Initiative. EurAsian Journal of Oral and Maxillofacial Surgery supports the dissemination of scientifically developed knowledge on a world scale through "Open Access". The works published in EurAsian Journal of Oral and Maxillofacial Surgery are licensed under "Creative Common Attribution Licence, EJOMS Licence © 2024 by Association of Oral and Maxillofacial Surgery Society is licensed under Attribution-NonCommercial-NoDerivatives 4.0 International". Reproduction, distribution and unlimited use of the works in the journal are free of charge provided that the source is cited and non-commercial.